Government > Minutes of Previous Board Meetings

Board of Aldermen - 06/08/2009

MINUTES OF A REGULAR MEETING OF THE BOARD OF ALDERMEN OF THE CITY OF UNION, FRANKLIN COUNTY, MISSOURI.

Union, Missouri

June 8, 2009

Be it remembered that the Board of Aldermen of the City of Union, Franklin County, Missouri, met in regular session at City Hall, 500 E. Locust Street at the hour of 6:30 p.m. on the 8th day of June, 2009, at which time there were present the following:

Mayor: Mike Livengood

Present: Alderman Jim Albrecht, Ward 1 Alderman Robert Schmuke, Ward 1

Alderman Bill Isgriggs, Ward 2 Alderman Dale Schmuke, Ward 2

Alderman Paul Arand, Ward 3 Alderman Tammy Stowe, Ward 3

Alderman Karen Erwin, Ward 4 Alderman Don Wurdack, Ward 4

Absent: None

Also Present: Russell Rost, City Administrator Tim Melenbrink, City Attorney

Jonita Copeland, City Clerk Patty Pohlmann, Dep. City Clerk

Harold Lampkin, Pub. Wrks. Dir. Jonathan Zimmermann, City Engineer

Joey Graves. Comm. Dev. Dir. Kevin Arand, Park Director

Heather Keith, Finance Director Norman Brune, Chief of Police

Media: 1 Others: 1

*Denotes items approved by Consent Agenda.

1. OPENING OF MEETING - A quorum being present, Mayor Livengood declared the Board to be in session for the transaction of business.

a) The Pledge of Allegiance - The Pledge of Allegiance was recited by those present.

b) Approval of Consent Agenda – Motion to approve the Consent Agenda and to also add to the agenda ordinance 10F – Amend code of ordinances to establish Denmark Road as a no passing zone for vehicular traffic. Wurdack/Arand-2nd, approved 8-0.

2. APPROVAL OF MINUTES

a) Board of Aldermen: May 11, 2009*

May 18, 2009*

3. OLD BUSINESS

a) Certification of Election – June 2, 2009

Motion: To accept the 'Return of Election' for the special election held June 2, 2009. Stowe/Erwin-2nd, approved 8-0.

The election was held for the purpose of obtaining voter approval to apply for funding for the Denmark Wastewater Treatment Plant/Lift Station. The 'Official Return of Election by Verification Board' reported the following election results: Yes - 290 & No - 51.

4. CITIZENS HEARINGS AND PRESENTATIONS

a) Liquor License Application - Union Jaycees Fireworks Event - July 3, 2009*

b) Liquor License Application – Pizza Hut – Customer Appreciation Day – June 27, 2009*

5. MAYOR AND BOARD COMMITTEE REPORTS

a) Mayor's Communications - The Mayor, Mike Livengood, announced the following:

A ground breaking will be held on June 23rd, at 1:30 p.m. on the East Central College grounds for the Highway 50 project.

The Franklin County Youth Fair will be July 9-12, 2009.

Union Founder’s Day, which was held on June 6th, was a success and the Mayor thanked all who was involved.

b) Parks, Building, Development and Public Service Committee – April 20, 2009

Karen Erwin, Chairman - Paul Arand, Bill Isgriggs, Jim Albrecht, Robert Schmuke and Tammy Stowe, Members.

Chairman Erwin reviewed over the committees report as follows: (italicized print reflects updates since the committees meeting)

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Presentation- Brian Phillips - Energy Survey – Terry Stark and Brian Phillips, representatives from National City Bank, approached the committee about an energy efficient finance program for City Hall that could be done without impact to the budget. The cost could be spread out over a period of time. This financial program could assist with making City Hall more energy efficient, such as repairing old windows, HVC system, lighting, etc. The City Administrator, Russell Rost, noted that the air conditioners at City Hall were aging and that they will probably need to be replaced in the near future. He has increased the contingency fund in the budget for the replacement process. Committee discussed and asked that Russell work with Mr. Stark on the immediate needs of City Hall and put together some preliminary numbers.

Update- Parks Projects – Park Director, Kevin Arand, presented proposals on the outdoor surfacing that will be placed in the handicap park area in the main park. He discussed with the committee the type of surfacing available and his recommendation of a poured surface. This capitol improvement item of $15,000 is within the proposed budget and he just wanted to make the committee aware of what the outdoor surfacing consists of. He then updated the committee on the pool, lifeguard training and the exercise equipment for the main park and around the city lake.

Russell Rost, City Administrator, reported the leak in the pool has been located and fixed by City Staff. This was a significant cost savings, from not having to outsource this repair to fix this leak. Russell commended staff on doing a great job. Park Director, Kevin Arand, also commended staff.

Update- East Park Property – No action taken as the first committee meeting of the East Park Development Committee will be meeting Thursday, May 21, 2009 at 6:00 p.m.

Mayor Livengood updated the board of the committee meeting and it will be discussed at the next committee meeting of the Park, Building, Development and Public Service Committee. The next meeting of the East Park Development Committee will be July 30th at 6:30 p.m.

Update- RFQ’S submittal Process- Setup – Nothing to report as the City Engineer was not present at this part of the meeting. Item will remain on agenda for next month.

Trash Contract Renewal Specs – Russell explained the trash contract renewal specs and alternates that he has prepared to put out for bid. He also referenced the specs relative to the ordinance on such and how the trash and recyclables/yard-waste are currently collected. A notice of bid for residential solid waste and recycling services will run for three weeks in the Missourian paper starting this Wednesday. On June 5th there will be a pre-bid conference, with June 29th being the submittal date for the proposals.

Russell reported the pre-bid meeting was held on June 5th and three interested companies were present.

Motion: To accept the Committee Report. Wurdack/Isgriggs-2nd, approved 8-0.

c) Personnel, Finance and Public Works Committee

Dale Schmuke-Chairman, Paul Arand, Bill Isgriggs, Jim Albrecht, Karen Erwin and Donald Wurdack, Members.

Chairman Dale Schmuke reviewed over the committees report as follows: (italicized print reflects updates since the committees meeting)

City Collector Salary Request – City Administrator, Russell Rost, presented a cost analysis for tax collection services, which showed the current cost ($60,398.00) for collection versus collection by Franklin County ($18,021.00). The cost difference is $42,377.00. Russell explained the cost analysis and the County’s deadline date if the City wishes to have the taxes collected by them. Committee discussed this and the City Collector’s position, whereas they will look into the job description of the collector and compare with other city collectors in surrounding communities. This item will remain on this committee’s agenda.

Update Building Codes – The City Engineer, Jonathan Zimmermann, reported that he and the building inspector, Kevin Scheer, are looking into updating the building codes. He then discussed with the committee the updating process and how in the past it has been adopted through the Planning and Zoning Commission, which the committee agreed to adopt in this way again, and the commission will report to the Board of Aldermen. The City is currently using the 2000 building codes and the update would be to 2009.

Update Hwy 50 Project – Jonathan updated the committee on the Hwy 50 project stating the project has been bid out, but as of yet not awarded. The cost will be approximately five million. The project should start in July. The acquisition numbers have not yet been received. There will also be a change order forthcoming next month for rock excavation, approximately $15,000, and there are two more borings left to do.

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Update Public Works Projects City Engineer – Jonathan reported on the following:

North Washington Avenue Pedestrian Bridge: Jonathan presented a bridge inspection report, whereas it revealed the pedestrian bridge on North Washington Avenue needs to be repaired. Jonathan explained the deterioration and the approximate cost of $35,000. He has received a proposal from Cochran for design and presented to the committee. The committee agreed the repair must be made and questioned the funding. It was suggested this expense could come from the street department sidewalk funding. The committee recommended proceeding forward with the replacement of the North Washington Avenue Pedestrian Bridge replacement.

Union East Treatment Stimulus Application: Jonathan explained and asked to proceed with this application, as it will have to be done if the bond issue passes. The committee recommended proceeding with this application, based on the acceptance vote from the special election on June 2nd, to use the bonds. Russell explained at what process they are with the grants. The City Engineer stated they have proposed the right of entry agreement with the people.

Church Street Project – Jonathan updated the committee on this project and explained a change order due to extra excavation required for the bridge, costing $13,255.95. The committee recommended proceeding with the change order as submitted for Church Street.

Update – Hwy 50 Partnership – Nothing to report at this time and this item will be removed from the agenda until the City Administrator, Russell Rost, has something to report.

Update 2010 Comprehensive Plan – Community Development Director, Joey Graves, reported after scoring the RFQ’s the top three will give a presentation at the next committee meeting of the Parks, Building, Development and Public Service on June 15, 2009.

Gardening of City Property/Agreement – Russell is working on organizing the process for next year.

Trash renewal-contract specs – Russell reported the request for bids have gone out and approximately seven firms have requested them. He will be having a pre-bid meeting this Friday, June 5, 2009.

Discussion of Charter Communications Claims – The City Attorney, Tim Melenbrink, explained ballots submitted to the City of Union for accepting or rejecting Charter Communications joint plan of reorganization pursuant to Chapter 11 of the Bankruptcy Code, whereas the City may receive $14,280.56 in claims, regardless of this decision. The committee recommended accepting the plan in reference to Charter Communications as submitted.

Budget Update – Finance Director, Heather Keith, presented the final proposal for the proposed 2009-2010 budget and discussed with the committee answering any questions of concern. The budget will be adopted at the June 8, 2009 Board of Aldermen meeting.

Chairman Schmuke also reported on a gentleman from 105 Youngridge, Matt Mosher, who addressed the committee regarding storm water runoff at his property. He explained how his property practically becomes an island when it rains and how he has addressed this issue with the City before. Two other residents, Mr. & Mrs. Ness, 103 Youngridge, were also present. The committee discussed at length and will have the City Engineer meet with these residents in Youngridge about the flooding issues and report back to the committee. This was not noted in the committee’s minutes of June 1st, but will be added per the City Clerk.

Chairman Schmuke also commented on the sales tax numbers.

Motion: To accept the Committee’s Report with the addition to the minutes referencing the request to research the storm water runoff problems in Youngridge. Isgriggs/Albrecht-2nd approved 8-0

6. DEPARTMENTAL REPORTS

a) Chief of Police – Monthly Report*

b) Municipal Court – Monthly Report*

c) City Collector – Monthly Report*

d) City Clerk - No Report*

e) City Engineer – Monthly Report*

f) Parks & Recreation – Monthly Report*

g) Street Department – Monthly Report*

h) Water & Sewer Department - Monthly Report*

i) Community Development Director - Monthly Report*

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7. REPORT OF CITY ADMINISTRATOR – Russell Rost

a) Monthly Cash Flow*

b) Request to co-sponsor Jaycees Fireworks Display on Friday 7/3/2009 for $500 and street closure for the event as well.

Motion: Motion to approve the recommendation of the City Administrator to co-sponsor $500 towards the fireworks display with the Union Jaycees and to close the necessary streets during the event on July 3rd. Erwin/D.Schmuke-2nd, approved 8-0.

Motion: To approve the report of the City Administrator. D.Schmuke/Isgriggs-2nd, approved 8-0.

8. COMMITTEES, COMMISSIONS, AND BOARD REPORTS

a) Planning and Zoning Commission Minutes – No Meeting*

b) Park Board Minutes – 5/21/09*

c) Board of Adjustments – 5/12/09*

d) Urban Forestry Council – No Meeting*

e) East Park Development Committee – 5/21/2009*

9. RESOLUTIONS AND PROCLAMATIONS

a) None

10. ORDINANCES – Originals and/or copies, including recorded votes of the following are attached hereto. Each Ordinance read a minimum of twice by title, unless otherwise noted.

a) Bill 09-144 /3465 Ordinance – Adopt 2009-2010 Budget. See pg. 61.

b) Bill 09-145/3466 Ordinance – Authorize the Mayor to sign on Ballot Claims for Charter Communications. See pg. 62 .

c) Bill 09-146/3467 Ordinance – Authorize the Mayor to enter into an agreement with Cochran to design Washington Avenue Pedistrian Bridge. See pg. 63 .

d) Bill 09-147/3468 Ordinance – Authorize the Mayor to enter into an agreement with Cochran – Stimulus Application – Treatment Plant. See pg. 64.

e) Bill 09-148/3469 Ordinance – Authorize change order – Kozeny Wagner – Church Street Improvements. See pg. 65.

f) Bill 09-149/3470 Ordinance – Amend code – No passing signs on Denmark Road. See pg. 66 . Note: This ordinance was read three times, as it was added to the agenda at the beginning of the meeting.

11. MISCELLANEOUS – Appointments

Appointments – The Mayor recommended the appointment of Chris Landrum, DVM & Ava Frick, DVM, to the Public Safety Committee, along with the Police Chief, Norman Brune.

Motion: To approve the Mayor’s appointments as submitted for the safety committee. Wurdack/Erwin-2nd, approved 8-0.

The Mayor acknowledged, Jack Jackson, who was present in the audience. He wanted to introduce himself and to announce that he will be running for the office of the 26th State Senate.

12. ADJOURNMENT

a) Closed Session

Motion: A motion was made (Arand) and seconded (Isgriggs) to recess the regular meeting and convene in executive session to discuss Personnel 610.021 (3).

The following roll call vote was recorded:

Albrecht – Yes Paul Arand – Yes

Dale Schmuke – Yes Bill Isgriggs – Yes

Robert Schmuke – Yes Tammy Stowe - Yes

Karen Erwin – Yes Donald Wurdack – Yes

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b) Regular Session Reconvene: A motion was made (Wurdack) and seconded (Arand) to reconvene to regular session for the following action:

Motion: To approve the 1% merit increase for the City Administrator, Russell Rost, for the fiscal budget year 2009/2010. D.Schmuke/Stowe-2nd, approved 8-0.

Adjourn Regular Session

Motion: There being no further business to transact, motion made (Isgriggs/Arand-2nd) and approved to adjourn the regular session of the Board of Aldermen.

________________________________________

Mike Livengood, Mayor

Attest:

_____________________________________

Jonita Copeland, City Clerk

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